Terms & Conditions

PAYMENT SCHEDULE

Deposit and final payment:
A non-refundable deposit is required on confirmation of services, with the balance to be paid not later than 60 days prior to commencement of services.

The following exceptions apply:
a. Should any of the suppliers’ conditions vary from the above
b. Should seasonal deposits be required
c. Should specific permits be required (such as gorilla trekking)
d. Should bookings be made less than 50 days prior to arrival in which case full payment is required immediately.

In these instances we will stipulate on confirmation if any additional / specific deposits are required by suppliers and if these are non-refundable.

PAYMENT PROCEDURES – ELECTRONIC BANK TRANSFERS

BANK NAME: Bank of America
BANK ADDRESS: Roswell-Wieuca Banking Center, 4492 Roswell Road NE, Atlanta, GA, 30342
ACC NUMBER: 334046189569
ACC NAME: ICONIC AFRICA
SWIFT CODE: BOFAUS3N
ROUTING NR: 061000052
Address for Iconic Africa in the USA: 4260 Olde Mill Lane, Atlanta, Georgia, USA, 30342.

CANCELLATIONS

  • Cancellations are only effective on receipt of written notification.
  • If cancellation is prior to 8 weeks before departure your deposit is forfeited.
  • If your cancellation is made after the due date for full payment of your tour fare, charges will be levied. The scale of charges, expressed as a percentage of the tour prices, is as follows:
    i. More than 8 weeks notice ~ Deposit forfeited;
    ii. Less than 8 weeks notice ~ Deposit plus 20%;
    iii. Less than 4 weeks notice ~ 100%;
  • Should you fail to join a safari or join it after departure or leave it prior to its completion, no safari fare refund can be made.

REFUNDS

Whilst the company uses its best endeavors to ensure that all anticipated accommodation is available as planned, there shall be no claim of any nature whatsoever against Iconic Africa (the Company) for a refund either in the whole or part, if any accommodation or excursion is unavailable and a reasonable alternative is not found. If the guest is unable to use any service provided in the itinerary, then there are no refunds due.

CHANGES TO ITINERARY

Although every effort is made to adhere to schedules it should be borne in mind that the Company reserves the right and in fact is obliged to occasionally change routes and camps on safaris as dictated by changing conditions. Such conditions may be brought about by seasonal rainfall on bush tracks, airfields and in game areas, by game migrations from one region to another, or airline or other booking problems, etc.

INSURANCE

It is a condition of booking, and the sole responsibility of each guest, to ensure that they carry the correct comprehensive travel and medical insurance to cover their travel, as well as any dependants, for the duration of their journey with Iconic Africa.

This insurance should include cover in respect of, but not limited to, the following eventualities:
i. cancellation or curtailment of trip,
ii. emergency evacuation expenses,
iii. medical expenses,
iv. repatriation expenses,
v. damage/theft/loss of personal luggage, money and goods.

Iconic Africa, including their representatives, employees and agents will take no responsibility for any costs, losses incurred or suffered by the guest, or guest’s dependants or travelling companions, with regards to, but not limited to, any of the above mentioned eventualities. Guests will be charged directly by the relevant service providers for any emergency services they may require, and may find themselves in a position of being unable to access such services should they not be carrying the relevant insurance cover.
If for any reason you cancel a trip close to departure date, you could lose the entire cost of
your trip. Should you have to leave before your holiday is finished, we cannot refund you the cost of the portion of the package you do not complete. In the eventuality of this happening, insurance may cover you, depending on the reason for cancellation and curtailment.
If you anticipate an insurance claim upon your return, be sure to document as accurately as possible any accident, injury or loss. Doctor’s notes and police reports will aid any claim

PLEASE NOTE

  • The price quoted is subject to change in the event of any unforeseen increases in fuel costs including currency fluctuations (relevant to aircraft or transfer services) and/or Government levies/taxes.
  • Services are quoted and invoiced in different currencies depending on the currency of the underlying services. Travel to most African countries is mainly quoted in US$ whilst South African services are mainly quoted and invoiced in South African Rand. Regional and domestic commercial air is quoted in various currencies depending on the airlines, tax rulings and routings.
  • The rate of exchange can only be determined on date of payment of invoice. In order The rate of exchange can only be determined on date of payment of invoice. In order to provide an indication of total price in GBP we convert the base currency quote to GBP using the current rate of exchange. Please note this may be subject to adjustment based on the rate of exchange on the date of payment.
  • (Per above) Prior to confirming the booking, each guest must take out comprehensive travel, medical, cancellation, curtailment and default insurance for the duration of their trip. Due to the remote areas in which we operate, it is vital that all guests are covered for emergencies and other unforeseen circumstances. We cannot be held responsible for any guest travelling without insurance.
  • The relevant cancellation policy applies should the guest fail to join or start their journey for any reason, including airline delays or missed connections. Please ensure adequate travel insurance is in place for this eventuality.
  • The above itinerary may include camps/lodges that are situated in Malaria areas. Please consult a general practitioner, pharmacist or travel clinic, and establish what precautions will be required. Please also discuss all other travel related medical questions with your general practitioner prior to travel.
  • Due to the logistics of travelling on a safari to remote areas, we strongly recommend that all guests read the literature provided. Should there be any further queries, please feel free to contact us.
  • All visitors to Southern and East Africa require a valid passport (valid for at least 6 months after departure) together with onward travel documents and sufficient funds for the duration of the stay. Sufficient blank VISA pages in your passport (not endorsement pages) are also required by certain immigration authorities; please ensure that you have at least 3 blank, double facing pages in your passport prior to travel. If there are insufficient blank pages in your passport then entry into a country could be denied.
  • All passport holders should verify with their travel agent or relevant consulate concerning visa entry requirements. If they are extending their journey to other countries, please establish entry requirements for those countries as well. Applications, costs and relevant documentation are the responsibility of the traveler. Iconic Africa, their staff and their agents, cannot be held liable for any visas or travel documents not held by the guest.
  • Please provide your full names for us to book flights etc. These names MUST match the passengers’ passport details. The name must be FULL first name (no nickname or abbreviated names) and FULL surname (family name). If this is not 100% correct the airlines could deny boarding the flight. We require these names at the time of booking in order for the bookings to be confirmed and vouchers to be created.